General Assessors Instructions
General Assessors Instructions
1.
Season login

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  1. Go to http://www.trackwrestling.com/seasons
  2. Select your season and click the blue Login button
  3. Enter your username/password and click the gray > tab on the right-hand side of the login information or hit the Enter key on your keyboard
  4. Update your account information if prompted
2.
Edit admin account info in a season

Log into your account as an admin

  1. Click on MY ACCOUNT in the blue top menu
  2. Click on EDIT ACCOUNT
  3. Update necessary information and then click Save at the bottom of the page

    NOTE - Some account information is locked and can't be edited
3.
Add wrestlers to roster


To import your roster from a previous season:

Click here to watch a video on importing a roster:

  1. Click on Roster in the grey top menu
  2. Click on Import Roster
  3. Select the season and team you wish to import from and then click Next
  4. Place a checkmark in the box next to any wrestlers you wish to import and then click Import
  5. The imported wrestlers will then appear on your roster
  6. To edit a wrestler's information you can click on the name of the wrestler

 

To add team members manually:

Click here to watch a video on adding roster members:

  1. Click on Roster in the grey top menu
  2. Click on Add Wrestler
  3. Fill out the form with information about the wrestler you are adding
  4. Click the Add button
  5. The added wrestler will then appear on your roster
  6. To edit a wrestler's information you can click on the name of the wrestler


NOTE: The first wrestler listed in a weight class is assumed to be the starter. You can use the Order column to move wrestlers around. Use the Save Order button to save your order. 
4.
Edit wrestlers on roster

Click the ROSTER link in the grey top menu from your team page to see your roster

  1. To edit a wrestler's information you can click on the blue name of the wrestler
  2. Make changes on the Edit Wrestler page and select Save Wrestler


NOTE 1 - Some information can't be changed because of ties to the weight management
                   system.
NOTE 2 - The first wrestler listed in a weight class is assumed to be the starter. You can use the
                   Order column to move wrestlers around and then use the Save Order button to save it.
5.
Enter practice transactions

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NOTE -Some of the steps in this process may vary slightly. 

  1. Log in with your username and password
  2. If you are an Assessor: click on the team you want to enter practice assessments for.  If you are a team admin: click Weight Management in the grey menu.
  3. If there is a practice transaction listed click on it and skip to step 5.  Otherwise, click the Add Transaction button. 
  4. Enter values for all the fields and be sure to select Practice for the field Transaction Mode.  Click the Add button to be taken to the practice transaction.
  5. Click the Add Assessment button
  6. Select either a male or female test wrestler, check/edit the assessment date and answer the Passed Hydration question or enter the Specific Gravity value.  Click the Next button.
  7. Select a measurement type if prompted and click Next.
  8. Enter the measurement data and click the Next button.  The data required on this page will vary from state to state. 
  9. Review the assessment results.  The results displayed will vary from state to state.
  10. Click Previous to modify any measurements or click the Done button to finish.
    NOTE - Practice assessments are not saved so they will not appear in the list.
  11. Click the Add Assessment button again to enter another practice assessment to this transaction or click Transactions link to see all transactions.

 

 
6.
Enter assessments and/or appeals

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NOTE 1 - Some of the steps in this process will vary slightly.
NOTE 2 -  If you are adding an appeal the process will be the same.  The system will detect and identify the assessment as an appeal.

  1. Log in with your username and password
  2. If you are an assessor: click on the team you want to enter assessments for.  If you are a coach: click Weight Management in the grey menu.
  3. If you are adding to an existing transaction click on it and skip to step 5.  Otherwise, click the Add Transaction button to create a new transaction. 
  4. Select your name from the assessors' list, enter the hydration tester if prompted, and select Live for the transaction mode.  Click the Add button to be taken to the transaction.
  5. Click the Add Assessment button
  6. Select the wrestler from the drop down menu.  If the wrestler is not in the list and there is a New button available next to the drop box, then use the New button to add or import them to the roster.  Otherwise, wrestlers will need to be added from the Roster page. 
  7. Check/edit the assessment date and answer the Passed Hydration question or enter the Specific Gravity value.  Click the Next button.
  8. Select a measurement type if prompted and click Next.
  9. Enter the measurement data and click the Next button.  The data required on this page may vary. 
  10. Review the assessment results.  The results displayed may vary.
  11. If you are entering assessments for another wrestler: Click the Next Wrestler button.  If you are done adding assessments: Click the Finish button.
7.
Commit a transaction

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  1. Once you are finished entering assessments you will need to commit the transaction.  By committing a transaction you are verifying that all of the information is correct on each assessment.  Once a transaction has been committed you will no longer be able to add or make changes to the assessments.

  2. Click the Commit button and type commit to sign off on the assessments in the transaction.

 
8.
View teams and transactions as an assessor

Click here for a video on this topic.

NOTE - Some of these steps may vary slightly.

  1. Click MY ACCOUNT > My Teams to see any teams you can access.  Click on a team to see a team's roster, transactions, and assessments.  If you do not see any teams then you have not been assigned yet.
  2. Click MY ACCOUNT > My Transactions to see your transactions.  Click on a transaction to view assessments.
9.
Edit assessments


Click here for a video on this topic.

  1. If you are going back to an existing transaction click My Account > My Transactions to see current transactions.  Click on a transaction to view assessments.

  2. Click the wrestler assessment you would like edit. Some states do not allow assessments to be altered once the transaction has been committed

  3. Once changes have been made, click Save and then Recalc if necessary.
10.
Approve, deny, report errors on assessments


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NOTE - Some of these steps may vary slightly.

  1. You may receive an email when the assessments are ready to review, and if you click the link in that email to review the assessments you will be taken to step 4.

  2. If you are an assessor: click My Account > My Teams and then click on the team you are entering assessments for. Use the Search button to quickly find a team. If you are a team admin: click Weight Management in the grey top menu

  3. Click the transaction you are approving assessments for.

  4. You can review the weight loss plan by clicking the scale icon next to the wrestler's name. This may be locked for some users.

  5. To update the status one assessment at a time: Click the pending status icon that looks like a clock. Select the correct status and complete the steps that follow. To update the status for multiple assessments at once: If available, place a check next to the assessments you wish to update and click the Approve Selected or Deny Selected button. Complete the steps that follow.

 

Sometimes, a typo is made when entering assessment data. If you need to request an edit to an assessment, please complete the change request form linked below. Your documentation will be sent to your state office for review.

This form is NOT for the following situations:

  • physician's clearance (please contact your assessor if a wrestler needs physician's clearance due to low body fat)
  • transferring a wrestler to a new school (transfers require state governing body approval)
  • editing a wrestler's gender
  • editing a typo in a wrestler name
  • assessment appeals (please contact your state office for specific appeal procedures)

Please click here to submit a help ticket if you need assistance editing a wrestler's name or gender.

Please click here to submit a season change form request to edit an assessment in the high school season. Please make one submission per team (i.e. do not submit 30 individual forms if the whole team failed due to late entry).