General Team Admin Instructions


General Team Admin Instructions
1.	Season login Click here for a video on this topic. Go to http://www.trackwrestling.com/seasons Select your season and click the blue Login button Enter your username/password and click the gray > tab on the right-hand side of the login information or hit the Enter key on your keyboard Update your account information if prompted
2.	Edit admin account info in a season Log into your account as an admin Click on MY ACCOUNT in the blue top menu Click on EDIT ACCOUNT Update necessary information and then click Save at the bottom of the page NOTE - Some account information is locked and can't be edited
3.	Add wrestlers to roster To import your roster from a previous season: Click here to watch a video on importing a roster: Click on Roster in the grey top menu Click on Import Roster Select the season and team you wish to import from and then click Next Place a checkmark in the box next to any wrestlers you wish to import and then click Import The imported wrestlers will then appear on your roster To edit a wrestler's information you can click on the name of the wrestler To add team members manually: Click here to watch a video on adding roster members: Click on Roster in the grey top menu Click on Add Wrestler Fill out the form with information about the wrestler you are adding Click the Add button The added wrestler will then appear on your roster To edit a wrestler's information you can click on the name of the wrestler NOTE: The first wrestler listed in a weight class is assumed to be the starter. You can use the Order column to move wrestlers around. Use the Save Order button to save your order.
4.	Edit wrestlers on roster Click the ROSTER link in the grey top menu from your team page to see your roster To edit a wrestler's information you can click on the blue name of the wrestler Make changes on the Edit Wrestler page and select Save Wrestler NOTE 1 - Some information can't be changed because of ties to the weight management system. NOTE 2 - The first wrestler listed in a weight class is assumed to be the starter. You can use the Order column to move wrestlers around and then use the Save Order button to save it.
5.	Link to Trackwrestling Profile Login using your season team login. Click 'Roster' to view your teams roster. Use the 'Link' icon in the TW Profile column to link each wrestler to their TW Profile. NOTE: Be sure to enter the correct DOB for the wrestler to ensure the system can match the wresler to results from other events which may be used for seeding purposes, etc. Please note that linking wrestlers to profiles is a requirement beginning with the 2023-24 season. You will not be able to access other features of your account until all the wrestlers are linked.
6.	Add/edit user to season team You can add a team administrator for your team by following the steps below: Login to your season team. From the gray menu bar click on the Users tab. Click on the gray Add User button and enter the requested information. Use the Generate button to have the system create a username and password or enter one. Make a note of the username and password so you can share them with the new team admin. If the new user should have access to the OPC and/or the Statistics program select Yes. Please Note:* Do not use special characters like !@#$ in the password. If your team does not have access to OPC or the stats program you will not be able to give them access until you have purchased the programs. To edit user permissions toggle the Y or N flags in the Active, OPC or Stats columns. If you have permission to make these edits you will see them as blue links. If you do not have permission to change them they will be black and you won't be able to click them.
7.	Assign assessor to a team (PA and MO high school) NOTE - Only high school team admins in Pennsylvania and Missouri can assign assessors to their team. If you are a PA or MO high school assessor and don't see a team, you will need to contact the team admin for that team and have them assign you. Click Users from the grey top menu Click Assessors from the grey top menu Click the Assign Assessors button Select the assessor you wish to add from the drop-down menu and then click the Add button.
8.	Editing Team Info Click on the EDIT TEAM link in the grey top menu Click on the fields to type changes or select from the drop-downs in areas you wish to change Click the Save button NOTE - Some information can't be changed because of ties to the weight management system.
9.	Add media contacts for season team Click the MEDIA link in the grey top menu NOTE - You may need to click on MORE to find the MEDIA link depending on the device you are on Use the Add Contact button to add an email address of someone you would like to have your results sent to Enter the email address and click the Add button To edit a media contact you can click on the email address, make the change and then click Save To delete a media contact you can click on the red X next to the contact you wish to remove. Type delete and then click the OK button.
10.	Enter practice transactions Click here for a video on this topic. NOTE -Some of the steps in this process may vary slightly. Log in with your username and password If you are an Assessor: click on the team you want to enter practice assessments for. If you are a team admin: click Weight Management in the grey menu. If there is a practice transaction listed click on it and skip to step 5. Otherwise, click the Add Transaction button. Enter values for all the fields and be sure to select Practice for the field Transaction Mode. Click the Add button to be taken to the practice transaction. Click the Add Assessment button Select either a male or female test wrestler, check/edit the assessment date and answer the Passed Hydration question or enter the Specific Gravity value. Click the Next button. Select a measurement type if prompted and click Next. Enter the measurement data and click the Next button. The data required on this page will vary from state to state. Review the assessment results. The results displayed will vary from state to state. Click Previous to modify any measurements or click the Done button to finish. NOTE - Practice assessments are not saved so they will not appear in the list. Click the Add Assessment button again to enter another practice assessment to this transaction or click Transactions link to see all transactions.
11.	Enter assessments and/or appeals Click here for a video on this topic. NOTE 1 - Some of the steps in this process will vary slightly. NOTE 2 - If you are adding an appeal the process will be the same. The system will detect and identify the assessment as an appeal. Log in with your username and password If you are an assessor: click on the team you want to enter assessments for. If you are a coach: click Weight Management in the grey menu. If you are adding to an existing transaction click on it and skip to step 5. Otherwise, click the Add Transaction button to create a new transaction. Select your name from the assessors' list, enter the hydration tester if prompted, and select Live for the transaction mode. Click the Add button to be taken to the transaction. Click the Add Assessment button Select the wrestler from the drop down menu. If the wrestler is not in the list and there is a New button available next to the drop box, then use the New button to add or import them to the roster. Otherwise, wrestlers will need to be added from the Roster page. Check/edit the assessment date and answer the Passed Hydration question or enter the Specific Gravity value. Click the Next button. Select a measurement type if prompted and click Next. Enter the measurement data and click the Next button. The data required on this page may vary. Review the assessment results. The results displayed may vary. If you are entering assessments for another wrestler: Click the Next Wrestler button. If you are done adding assessments: Click the Finish button.
12.	View transactions as team admin Click here for a video on this topic. NOTE - Some of these steps may vary slightly. Login using your username and password. Click on WEIGHT MANAGEMENT in the grey top menu Click a blue link for a transaction to view any transaction and the assessments it contains
13.	Edit assessments Click here for a video on this topic. If you are going back to an existing transaction click My Account > My Transactions to see current transactions. Click on a transaction to view assessments. Click the wrestler assessment you would like edit. Some states do not allow assessments to be altered once the transaction has been committed Once changes have been made, click Save and then Recalc if necessary.
14.	Approve, deny, report errors on assessments Click here for a video on this topic. NOTE - Some of these steps may vary slightly. You may receive an email when the assessments are ready to review, and if you click the link in that email to review the assessments you will be taken to step 4. If you are an assessor: click My Account > My Teams and then click on the team you are entering assessments for. Use the Search button to quickly find a team. If you are a team admin: click Weight Management in the grey top menu Click the transaction you are approving assessments for. You can review the weight loss plan by clicking the scale icon next to the wrestler's name. This may be locked for some users. To update the status one assessment at a time: Click the pending status icon that looks like a clock. Select the correct status and complete the steps that follow. To update the status for multiple assessments at once: If available, place a check next to the assessments you wish to update and click the Approve Selected or Deny Selected button. Complete the steps that follow. Sometimes, a typo is made when entering assessment data. If you need to request an edit to an assessment, please complete the change request form linked below. Your documentation will be sent to your state office for review. This form is NOT for the following situations: physician's clearance (please contact your assessor if a wrestler needs physician's clearance due to low body fat) transferring a wrestler to a new school (transfers require state governing body approval) editing a wrestler's gender editing a typo in a wrestler name assessment appeals (please contact your state office for specific appeal procedures) Please click here to submit a help ticket if you need assistance editing a wrestler's name or gender. Please click here to submit a season change form request to edit an assessment in the high school season. Please make one submission per team (i.e. do not submit 30 individual forms if the whole team failed due to late entry).
15.	View weight loss plan Click here for a video on this topic. Click on Roster or Alpha Master in the grey top menu Click on the scale icon next to the wrestler's name The weight loss plan will open a new window
16.	Setting up Weight Loss Plan Access for Athletes Click here for a video that may be helpful. 1. Make sure that all of your wrestlers are added to your roster and complete your Weight Assessments. 2. Click on the chain link icon to the right of the wrestlers name and link them to the correct TW profiles. (Wrestlers must have a myTrack in order for them to view their WLP.) 3. Click on WLP next to the wrestler's name. 4. Click Grant Access. WLP on your roster page should now be green and that wrestler will receive an email that will get them access to their WLP. 5. Do this for all of your wrestlers. Here is an article that your wrestlers can use to help them view their WLP.
17.	View Alpha Master Click here for a video on this topic. Click on Weight Management in the grey top menu Click Alpha Master from the grey top menu Use the Search button to search the Alpha Master list Use the print icon in the grey bar to preview and print the Alpha Master
18.	Print roster documents Log in with your username and password Find and click on the team you would like to print the document for. Click on the Roster link in the grey menu Click the Print Document button Select the document you wish to print and then click Preview Select the wrestlers you wish to print this document for and then click Preview Click the print icon to print your documents
19.	Add event to season team schedule To add a dual meet: Click here to watch a video on adding a dual meet: Click the Schedule link in the grey top menu Click the Add Event button Select Single Dual Meet as the event type, choose the competition level, and then click Next Fill out the information on the Add Event page and then click Next Select the opponent from the list or use the 'New Team' to add a new team if it is not already listed and then click Next Click on the blue link for a dual and then click Edit Dual if changes are necessary Use the drop-down menu in the Level column to change the level of competition Click the icon in the Live column if you are going to score the dual live and would like the dashboard available for viewers to watch NOTE 1 - If the dual is a typical varsity-type event with one bout per weight class you should select Create one match per weight for Match Creation. NOTE 2 - If the event is a JV or exhibition dual and you are adding matches by pairing wrestlers up you should select Create matches as needed for Match Creation. This will allow you to skip weight classes, have multiple bouts per weight class, and will not require you to have exactly one bout per weight class. To add an individual tournament or individual matches: Click here to watch a video on adding an individual tournament or matches: Click the Schedule link in the grey top menu Click the Add Event button Select Individual Tournament / Ind. Matches as the event type, choose the competition level and then click Next Fill out the information on the Add Event page and then click Next Select the event from the list or use the 'New Event' to add this as a new event if it is not already listed and then click Next Click on the blue link for an event and then click Edit Event if changes are necessary Use the drop-down menu in the Level column to change the level of competition Click the icon in the Live column if you are going to score the matches live and would like the dashboard available for viewers to watch. This is not necessary if the event is running on Trackwrestling and the host is using electronic bouts. To add a multi-dual or dual tournament: Click here to watch a video on adding a multi-dual or dual tournament: Click the Schedule link in the grey top menu Click the Add Event button Select Dual Tournament / Multi Dual as the event type, choose the competition level and then click Next Fill out the information on the Add Event page and then click Next Select the event from the list or use the New Event to add this as a new event if it is not already listed and then click Next Click on the blue link for this event and then click Edit Event if changes are necessary. To add participating teams just click on the blue link for this event and then click Teams. Use the Add Team button, enter the team name, select the state and click Next. Select the correct team from the list or add a new team and then click Next To add each of the duals to the event just click on the blue link for this event and then click Duals. Click the Add Dual button, fill out the form and then click Next. Use the drop-down menu in the Levels column to change the level of competition for the entire event or click on a dual to adjust the level for each dual individually. Click the icon in the Live column if you are going to score the dual live and would like the dashboard available for viewers to watch
20.	Remove event You can use the red trash can icon next to an event to remove it from your schedule. Results and stats from removed events will not be used in records or stats reports. To restore a trashed event you can use the Filter button to search for only Trashed status events. Click the blue arrow/restore icon next to an event to restore it back to your schedule.
21.	Restore hidden event To restore a hidden event click the Filter button from your schedule page and select Trashed for the status. You will see any hidden events now and can restore them with the arrow icon next to them. If you hover over the arrow icon you will see a bubble pop up with restore in it. If this does not take care of this please let us know.
22.	Create weigh in form NOTE - Some of the steps in this process will vary slightly. Click here for a video on this topic. Click on the event you wish to create a weigh-in form for and then click Weigh-Ins OR click the blue scale icon next to an event. Click the Add Weigh In button Select the wrestlers, verify or edit the date, add weight allowance if necessary, and then click Add Note - hold the CTRL or SHIFT button to select multiple wrestlers Use the drop-downs in the Weight column to change the weight class if necessary and click Save Form Click the Print button to print the weigh-in form to take to the weigh-in Note - You can use CTRL + P to open a print dialogue
23.	Enter weights and commit weigh in form Click here for a video on this topic. Click on the event you wish to enter weights for Click Weigh-ins in the top menu Enter weights in the column under the event date header. You can place a check in the box in the DNP column if a wrestler did not weigh in. Note there may be other columns indicating eligible wrestling weight, eligible wrestling weight class, and/or other information. Use the Save Form button if you have to leave the page prior to committing the form Click the Commit button to verify that all data is correct. You will no longer be able to edit the form after committing it. Click the Print button to print the weigh-in form Note - You can use CTRL + P to open a print dialogue
24.	View another team`s weigh-ins NOTE - This feature is not available in all states. Click on Teams in the season menu Click Search to find a team Click on the Roster tab Click the View Weigh-Ins button Select a wrestler that you would like to view weigh-ins for
25.	Upload tournament roster for TW event Click the SCHEDULE link from the grey top menu Click on the envelope next to the event you wish to upload your roster to NOTE - A new window will open and you will now be logged into the event Click the blue here link to import your roster from TrackWrestling's dual program Use the check boxes to select the wrestlers to import and adjust the weight class or record if necessary NOTE - Click the top check box to select all wrestlers Use the drag-down to indicate if you want to include your media contacts Select Next Select Finish to finalize Your roster is now entered in the event. Use the Team Members page to make any changes
26.	Enter results only Click here for a video on this topic. NOTE 1 - You can use these instructions whether you are entering results while online from a computer or mobile device. The Trackwrestling site recognizes what device you are on and will size accordingly. NOTE 2 - The process for entering results will be the same whether you are entering them as the matches take place or after the matches are done. Click on the event you want to score on your schedule page Select a starting weight for dual meets by using the drop-down menu for Starting Weight Click on the weight class if scoring a dual meet. If you are scoring an individual tournament click the Add Match button to add a match. Verify the participants or use the drop-downs to select a new wrestler and other match information Select the winner and win type from the drop-down menu. Enter the match score or fall/tech fall time. Edit match end time if needed and then click Save.
27.	Enter results or stats after match is done Click here for a video on this topic. Note - The process for entering results and stats will be the same whether you are entering them as the matches take place or after the matches are done. You can go to your schedule page and click on the event you want to enter for. Just click on the weight class of the match you want to enter results for if you are only entering results. Or, click on Live Entry and score your matches as you would do so live if you want to enter statistics as well.
28.	Online entry from computer or mobile device NOTE - You can use these instructions whether you are entering results while online from a computer or mobile device. The Trackwrestling site recognizes what device you are on and will size accordingly. Click here for a video on this topic. Click on the event you want to score on your schedule page Click on the LIVE ENTRY link in the grey top menu Select a starting weight for dual meets by using the drop-down menu for Starting Weight Click on the weight class if scoring a dual meet. If you are scoring an individual tournament click the Add Match button to add a match. Verify the participants or use the drop-downs to select a new wrestler and other match information Click the Save and Continue button Use the buttons in the Live Scorebook to enter match details Click Result in the left menu whenever a match is complete regardless of the win type Edit match details if needed and click Save Result NOTE - Click here for an FAQ on how to score using the Matside Controller.
29.	Offline results entry from computer or mobile device NOTE - You can use these instructions whether you are entering results while offline from a computer or mobile device. The Trackwrestling site recognizes what device you are on and will size accordingly. You will first need to download the event you want to score while you are online Log into your season and click SCHEDULE in the grey top menu Click on the event you want to download Click the OFFLINE ENTRY link at the top of the page Click OK when prompted about transferring to the offline controller Adjust your style, and touchscreen preference and set the display format to Normal Select the Save button Bookmark this page so you can easily find the offline controller in the future (See below) Click on Events Click on the Download Event button Click OK when prompted about transferring to the online controller Select the Download Event button Select your season Type your team name, select your state, and click Search Select your team from the list Select the event you want to download Your event is now downloaded and ready for you to score offline To create an Offline Controller bookmark In Chrome: Hold the 'shift' key and click the controller version to open in a new tab/window. Click the star in the URL box to create the bookmark. In Firefox: Click CTRL+D to create a bookmark from the controller settings page. In Internet Explorer: Click CTRL+D to create a bookmark from the controller settings page. To enter results while offline Go to your bookmarks and open the most recent offline controller Select Events Choose the event you want to score from the list Score the matches just as you would using any other device Select Result to enter the final results when a match is done Related videos: Offline Results Entry From Computer and Synching Offline Mobile Results Entry and Synching
30.	Syncing offline results from computer or mobile device NOTE - You can use these instructions whether you are syncing results from a computer or mobile device. The Trackwrestling site recognizes what device you are on and will size accordingly. Go to your most recent Offline Controller bookmark Select Events Choose the event you want to synch by clicking the blue link Select Synch Dual Click OK when you see the prompt to transfer to the online controller Choose the event you want to synch by clicking the blue link Select Synch Dual Select your season, enter your username and password, and select Login Select the correct event Select Continue Select Upload Selected Select OK when you see the prompt verifying the matches have been uploaded successfully The results are now on the live site Related videos: Offline Results Entry From Computer and Synching Offline Mobile Results Entry and Synching
31.	Buy stats program Click Here for a video on this topic. To purchase the Statistics Program you can log into your team's page and click on the STATISTICS link in the grey top menu. Click the [Purchase] button on the page that opens to sign up. Fill out and/or verify the information on the page that opens and then click the [Pay with Credit Card] button to purchase the statistics program.

Click here for a video on this topic.