22-23 High School Team Admin Guide
22-23 High School Team Admin Guide
1.
Season login


Click here for a video on this topic.

 

  1. Go to http://www.trackwrestling.com/seasons
  2. Select your season and click the blue [Login] button
  3. Enter your username/password and click the  > button or hit the 'Enter' key on your keyboard
  4. Update your account information if prompted

 
2.
Editing Team Info

  1. Click on the EDIT TEAM link in the grey top menu
  2. Click on the fields to type changes or select from the drop-downs in areas you wish to change
  3. Click the [Save] button

*NOTE* - Some information can't be changed because of ties to the weight management
                 system.
3.
Add/edit user to season team

  1. Click on USERS in the grey top menu
  2. Click ADMINS in the grey menu
  3. Click the [Add User] button
  4. Fill out the form that pops up and then click the [Add] button
  5. The admin will be added to the admin list

To edit user permissions just toggle the Y or N flags in the Active, OPC or Stats columns. If you have permission to make these edits you will see them as blue links. If you do not have permission to change them they will be black and you won't be able to click them.
4.
Add wrestlers to roster



To import your roster from a previous season:

Click here to watch a video on importing a roster:

  1. Click on the 'Roster' link in the grey top menu
  2. Click on the [Import Roster] button
  3. Select the season and team you wish to import from and then click the [Next] button
  4. Place a checkmark in the box next to any wrestlers you wish to import and then click the [Import] button
  5. The imported wrestlers will then appear on your roster
  6. To edit a wrestler's information you can click on the name of the wrestler

 

To add team members manually:

Click here to watch a video on adding roster members:

  1. Click on the 'Roster' link in the grey top menu
  2. Click on the [Add Wrestler] button
  3. Fill out the form with information about the wrestler you are adding
  4. Click the [Add] button
  5. The added wrestler will then appear on your roster
  6. To edit a wrestler's information you can click on the name of the wrestler


NOTE: The first wrestler listed in a weight class is assumed to be the starter. You can use the 'Order' column to move wrestlers around and then use the [Save Order] button to save it.

 
5.
Edit wrestlers on roster

  1. Click the ROSTER link in the grey top menu from your team page to see your roster
  2. To edit a wrestler's information you can click on the blue name of the wrestler
  3. Make changes on the 'Edit Wrestler' page and select [Save Wrestler]


*NOTE 1* - Some information can't be changed because of ties to the weight management
                   system.
*NOTE 2* - The first wrestler listed in a weight class is assumed to be the starter. You can use the
                   'Order' column to move wrestlers around and then use the [Save Order] button to save it.
6.
Enter practice transactions


Click here for a video on this topic.

**NOTE** - Some of the steps in this process may vary slightly. 

 

  1. Log in with your username and password
  2. If you are an Assessor: click on the team you want to enter practice assessments for.  If you are a team admin: click Weight Management in the grey menu.
  3. If there is a practice transaction listed click on it and skip to step 5.  Otherwise, click the [Add Transaction] button. 
  4. Enter values for all the fields and be sure to select 'Practice' for the field 'Transaction Mode'.  Click the [Add] button to be taken to the practice transaction.
  5. Click the [Add Assessment] button
  6. Select either a male or female test wrestler, check/edit the assessment date and answer the 'Passed Hydration' question or enter the 'Specific Gravity' value.  Click the [Next] button.
  7. Select a measurement type if prompted and click [Next].
  8. Enter the measurement data and click the [Next] button.  The data required on this page will vary from state to state. 
  9. Review the assessment results.  The results displayed will vary from state to state.
  10. Click [Previous] to modify any measurements or click the [Done] button to finish.
    **NOTE** - Practice assessments are not saved so they will not appear in the list.
  11. Click the [Add Assessment] button again to enter another practice assessment to this transaction or click 'Transactions' link to see all transactions.

 
7.
Approve, deny, report errors on assessments


Click here for a video on this topic.

**NOTE** - Some of these steps may vary slightly.

  1. You may receive an email when the assessments are ready to review, and if you click the link in that email to review the assessments you will be taken to step 4.

  2. If you are an assessor: click 'My Account' => 'My Teams' and then click on the team you are entering assessments for. Use the [Search] button to quickly find a team. If you are a team admin: click 'Weight Management' in the grey top menu

  3. Click the transaction you are approving assessments for.

  4. You can review the weight loss plan by clicking the scale icon next to the wrestler's name. This may be locked for some users.

  5. To update the status one assessment at a time: Click the pending status icon that looks like a clock. Select the correct status and complete the steps that follow. To update the status for multiple assessments at once: If available, place a check next to the assessments you wish to update and click the [Approve Selected] or [Deny Selected] button. Complete the steps that follow.

 

Sometimes, a typo is made when entering assessment data. If you need to request an edit to an assessment, please complete the change request form linked below. Your documentation will be sent to your state office for review.

This form is NOT for the following situations:

  • physician's clearance (please contact your assessor if a wrestler needs physician's clearance due to low body fat)
  • transferring a wrestler to a new school (transfers require state governing body approval)
  • editing a wrestler's gender
  • editing a typo in a wrestler name
  • assessment appeals (please contact your state office for specific appeal procedures)

Please click here to submit a help ticket if you need assistance editing a wrestler's name or gender.

Please click here to submit a season change form request to edit an assessment in the high school season. Please make one submission per team (i.e. do not submit 30 individual forms if the whole team failed due to late entry).

 
8.
View transactions as team admin


Click here for a video on this topic.

**NOTE** - Some of these steps may vary slightly.

 

  1. Login using your username and password.
  2. Click on WEIGHT MANAGEMENT in the grey top menu
  3. Click a blue link for a transaction to view any transaction and the assessments it contains

 
9.
View Alpha Master


Click here for a video on this topic.

 

  1. Click on 'Weight Management' in the grey top menu

  2. Click 'Alpha Master' from the grey top menu

  3. Use the [Search] button to search the Alpha Master list

  4. Use the print icon in the grey bar to preview and print the Alpha Master

 

 

 

 
10.
View weight loss plan


Click here for a video on this topic.

 

  1. Click on 'Roster' or 'Alpha Master' in the grey top menu

  2. Click on the scale icon next to the wrestler's name

  3. The weight loss plan will open a new window

 

 

 

 
11.
Setting up Weight Loss Plan Access for Athletes

Click here for a video that may be helpful. 

1. Make sure that all of your wrestlers are added to your roster and complete your Weight Assessments.

2. Click on the chain link icon to the right of the wrestlers name and link them to the correct TW profiles.  (Wrestlers must have a myTrack in order for them to view their WLP.)

3. Click on WLP next to the wrestler's name.

4. Click Grant Access. WLP on your roster page should now be green and that wrestler will receive an email that will get them access to their WLP.

5. Do this for all of your wrestlers.

Here is an article that your wrestlers can use to help them view their WLP.

 

 
12.
Red weight on weight loss plan

The red weigh-in is a 'non-applicable' weigh-in and will not be calculated into the descent plan. A weigh-in may be non-applicable if the actual weight is less than the eligible weight. It could also be from consecutive day weigh-ins in some instances.
13.
Add event to season team schedule


To add a dual meet:

Click here to watch a video on adding a dual meet:

  1. Click the 'Schedule' link in the grey top menu
  2. Click the [Add Event] button
  3. Select 'Single Dual Meet' as the event type, choose the competition level, and then click [Next]
  4. Fill out the information on the Add Event page and then click [Next]
  5. Select the opponent from the list or use the 'New Team' to add a new team if it is not already listed
    and then click [Next]
  6. Click on the blue link for a dual and then click 'Edit Dual' if changes are necessary
  7. Use the drop-down menu in the 'Level' column to change the level of competition
  8. Click the icon in the 'Live' column if you are going to score the dual live and would like the dashboard available for viewers to watch

    *NOTE 1* - If the dual is a typical varsity-type event with one bout per weight class you should select 'Create one match per weight' for 'Match Creation'.
    *NOTE 2* - If the event is a JV or exhibition dual and you are adding matches by pairing wrestlers up you should select 'Create matches as needed' for 'Match Creation'.  This will allow you to skip weight classes, have multiple bouts per weight class, and will not require you to have exactly one bout per weight class.
     

 

To add an individual tournament or individual matches:
Click here to watch a video on adding an individual tournament or matches:

 

 

  1. Click the 'Schedule' link in the grey top menu
  2. Click the [Add Event] button
  3. Select 'Individual Tournament / Ind. Matches' as the event type, choose the competition level and then click [Next]
  4. Fill out the information on the Add Event page and then click [Next]
  5. Select the event from the list or use the 'New Event' to add this as a new event if it is not already listed and then click [Next]
  6. Click on the blue link for an event and then click 'Edit Event' if changes are necessary
  7. Use the drop-down menu in the 'Level' column to change the level of competition
  8. Click the icon in the 'Live' column if you are going to score the matches live and would like the dashboard available for viewers to watch.  This is not necessary if the event is running on Trackwrestling and the host is using electronic bouts.

 

 

To add a multi-dual or dual tournament:

Click here to watch a video on adding a multi-dual or dual tournament:

  1. Click the 'Schedule' link in the grey top menu
  2. Click the [Add Event] button
  3. Select 'Dual Tournament / Multi Dual' as the event type, choose the competition level and then click [Next]
  4. Fill out the information on the Add Event page and then click [Next]
  5. Select the event from the list or use the 'New Event' to add this as a new event if it is not already listed and then click [Next]
  6. Click on the blue link for this event and then click 'Edit Event' if changes are necessary.
  7. To add participating teams just click on the blue link for this event and then click 'Teams'.  Use the [Add Team] button, enter the team name, select the state and click [Next].  Select the correct team from the list or add a new team and then click [Next]
  8. To add each of the duals to the event just click on the blue link for this event and then click 'Duals'.  Click the [Add Dual] button, fill out the form and then click [Next].  
  9. Use the drop-down menu in the 'Levels' column to change the level of competition for the entire event or click on a dual to adjust the level for each dual individually.
  10. Click the icon in the 'Live' column if you are going to score the dual live and would like the dashboard available for viewers to watch.
     

 

 

 

 
14.
Remove event


You can use the red trash can icon next to an event to remove it from your schedule.  Results and stats from removed events will not be used in records or stats reports.  To restore a trashed event you can use the [Filter] button to search for only 'Trashed' status events.  Click the blue arrow/restore icon next to an event to restore it back to your schedule.
15.
Restore hidden event


To restore a hidden event click the [Filter] button from your schedule page and select 'Trashed' for the status. You will see any hidden events now and can restore them with the arrow icon next to them. If you hover over the arrow icon you will see a bubble pop up with 'restore' in it. If this does not take care of this please let us know.

Thanks
16.
Create weigh in form


**NOTE** - Some of the steps in this process will vary slightly.

Click here for a video on this topic.

  1. Click on the event you wish to create a weigh-in form for and then click 'Weigh-Ins'
    OR     click the blue scale icon next to an event.
  2. Click the [Add Weigh In] button
  3. Select the wrestlers, verify or edit the date, add weight allowance if necessary, and then click [Add]
    **Note - hold the CTRL or SHIFT button to select multiple wrestlers
  4.  Use the drop-downs in the 'Weight' column to change the weight class if necessary and click [Save Form]
  5. Click the [Print] button to print the weigh-in form to take to the weigh-in
    **Note** - You can use CTRL + P to open a print dialogue

 
17.
Enter weights and commit weigh in form

Click here for a video on this topic.

  1. Click on the event you wish to enter weights for
  2. Click  'Weigh-ins' in the top menu
  3. Enter weights in the column under the event date header.  You can place a check in the box in the DNP column if a wrestler did not weigh in.  Also note there maybe other columns indicating eligible wrestling weight, eligible wrestling weight class, and/or other information.
  4. Use the [Save Form] button if you have to leave the page prior to committing the form
  5.  Click the [Commit] button to verify that all data is correct.  You will no longer be able to edit the form after committing it.
  6. Click the [Print] button to print the weigh-in form
    **Note** - You can use CTRL + P to open a print dialogue

 
18.
2nd day Weigh In

Click here for a video on this topic.

  1. Click on the Weigh-In Sheet for your event.
  2. Click the 'Add Weigh In' button.
  3. Select your wrestlers that are weighing in.
  4. Change the 'Weigh In Date' to the correct date for the second weigh in.

In the weight allowance dropdown, be sure to add the 1lb allowance for consecutive day weigh ins.Let us know if you have any other questions.Thanks.
19.
Too many open weigh ins

Click here for a video on this topic.

You may have open weigh-ins causing wrestlers to not be available for upcoming weigh-ins. Go to your schedule page and click 'More' and then 'Weigh-Ins'.  This will show you the number of total weigh-ins along with the number of open weigh-ins.  If you click on a wrestler, you can see the weigh-in forms that are both committed or open. 

If you have any wrestlers listed on other uncommitted weigh-in sheets, they won't be able to be added to a new weigh-in. You then may need to go to certain weigh-in forms to commit them and free up the wrestlers for upcoming weigh-ins. 
20.
Wrong weight on committed weigh in sheet

Please submit a help ticket for the following situations:

  • accidentally committed a future weigh-in sheet
  • accidentally entered weight classes as actual weights
  • only added one day for a multi-day event and committed sheet (we will need the original, signed weigh-in sheet to add additional days for you)

If you made a clerical error while entering actual weights and have committed the weigh-in sheet, please click here to submit a weigh-in sheet change request. You will need to include documentation for your governing body to review. Please only submit one change form request per weigh-in sheet; you can include multiple wrestlers from the same weigh-in sheet on one request if needed.
21.
DNP on weigh in form


If you have wrestlers on a weigh-in form that did not weigh-in just place a check in the box next to them in the DNP column.  This means that they did not participate and once you commit that will not count as an open weigh-in.
22.
Upload tournament roster for TW event
  1. Click the SCHEDULE link from the grey top menu
  2. Click on the envelope next to the event you wish to upload your roster to
    *NOTE* - A new window will open and you will now be logged into the event
  3. Click the blue 'here' link to import your roster from TrackWrestling's dual program
  4. Use the check boxes to select the wrestlers to import and adjust the weight class or record if necessary
    *NOTE* - Click the top check box to select all wrestlers
  5. Use the drag-down to indicate if you want to include your media contacts
  6. Select [Next]
  7. Select [Finish] to finalize
  8. Your roster is now entered in the event.
  9. Use the Team Members page to make any changes
23.
Online entry from computer or mobile device


*NOTE* - You can use these instructions whether you are entering results while online from a computer or mobile device.  The Trackwrestling site recognizes what device you are on and will size accordingly.

Click here for a video on this topic.

  1. Click on the event you want to score on your schedule page
  2. Click on the LIVE ENTRY link in the grey top menu
  3. Select a starting weight for dual meets by using the drop-down menu for 'Starting Weight'
  4. Click on the weight class if scoring a dual meet.  If you are scoring an individual tournament click the [Add Match] button to add a match.
  5. Verify the participants or use the drop-downs to select a new wrestler and other match information
  6. Click the [Save and Continue] button
  7. Use the buttons in the Live Scorebook to enter match details
  8. Click  'Result' in the left menu whenever a match is complete regardless of the win type
  9. Edit match details if needed and click [Save Result]

*NOTE* - Click here for an FAQ on how to score using the Matside Controller.
24.
Enter results only

Click here for a video on this topic.


*NOTE 1* - You can use these instructions whether you are entering results while online from a computer or mobile device.  The Trackwrestling site recognizes what device you are on and will size accordingly.


**NOTE 2** -  The process for entering results will be the same whether you are entering them as the matches take place or after the matches are done. 

  1. Click on the event you want to score on your schedule page
  2. Select a starting weight for dual meets by using the drop-down menu for 'Starting Weight'
  3. Click on the weight class if scoring a dual meet.  If you are scoring an individual tournament click the [Add Match] button to add a match.
  4. Verify the participants or use the drop-downs to select a new wrestler and other match information
  5. Select the winner and win type from the drop-down menu.
  6. Enter the match score or fall/tech fall time.
  7. Edit match end time if needed and then click [Save].

 
25.
Enter results or stats after match is done

Click here for a video on this topic.


**Note** -  The process for entering results and stats will be the same whether you are entering them as the matches take place or after the matches are done. 

You can go to your schedule page and click on the event you want to enter for.  Just click on the weight class of the match you want to enter results for if you are only entering results.  Or, click on 'Live Entry' and score your matches as you would do so live if you want to enter statistics as well.
 
26.
Import individual tournament results

 

  1. Click Schedule.
  2. Click the event to import results for.
  3. Click Import Matches button.
    • If the event does not show up as a Trackwrestling Event click Get to find it. Then click Add Team.
  4. Be sure the name of your team is accurate as the event team and click Continue.
  5. Check the boxes beside all the matches you wish to import. 
  6. Click Continue.
  7. Be sure the teams from the event are linked correctly to the season team name. If you see any teams listed in red, you should review these closely. 
  8. Click Continue.
  9. Be sure the wrestlers from the event are linked correctly to the season wrestler name. If you see any names listed in red, you should review these closely. 
  10. Click Continue.
  11. Select the team you are choosing to import the matches tot.
  12. Click Finish.

 
27.
Dual tournament results import

Click here here for a video on this topic

  1. Select SCHEDULE from the grey top menu
  2. Select your event  by clicking on the blue link of the event name
  3. Select the IMPORTING link from the new window that opens
    *NOTE* - If the event does not show up as a Trackwrestling Event click the 'Get' link and search for it.  Then click the [Add Team] button to add your team.
  4. Select the wrestlers to import results for by using the check boxes under 'Tournament Entry'
    *NOTE* - Click the top check box to select all wrestlers
  5. Click the [Import] button
  6. Use the check boxes to select which data you would like to import and click [Continue]
  7. Place a check next to the dual meet(s) you want to import and click [Import Selected Matches]
  8. Select the correct opponent by using the drop-down and click [Continue]
  9. Click [Continue] on the screen that says you have successfully imported the dual(s)
  10. Your results are now imported

 
28.
Incomplete dual meet

Check to be sure that every match has a completed result.  If there was no match be sure to enter it as a double forfeit and save the result.  If there is no team score listed on your schedule page it means that not every match in that dual has a result entered.
29.
Buy stats program

Click Here for a video on this topic.

To purchase the Statistics Program you can log into your team's page and click on the STATISTICS link in the grey top menu.  Click the [Purchase] button on the page that opens to sign up.  Fill out and/or verify the information on the page that opens and then click the [Pay with Credit Card] button to purchase the statistics program.

 
30.
Creating statistics reports

Click here for a video on this topic.

  1. Click STATISTICS in the grey top menu
  2. Click on the [Add Report] button
  3. Name your report, choose the data you want to include (wrestler, opponent, ratio), specify if you want to include byes and if you want the report public or private
  4. Click the [Next] button
  5. Select the Duals, Events, Levels, Grades, and Wrestlers to include in the report and then click the [Next] button
    *NOTE 1* - Use the CTRL key to select multiple items
    *NOTE 2* - Selecting the blank slot at the top of any list will include all items in that list
  6. Use the drop-down to select and a statistic to include in the report and then click [Add].  Repeat to add all columns (statistics) you want then then click [Next]
  7. Use the drop-down to select a grouping you wish to use (event, wrestler, match) and then click [Add].  Repeat if you wish to group by multiple items and then click [Next]
    *NOTE* - The groupings will be used in the order you add them in this step
  8. Change your font, text, and background colors if desired.  
  9. Change how the report is sorted by using the drop-down for entry type, data type, and sort by.  Click the [Add] button and then [Next].  Repeat to specify how to sort any other groupings you have chosen to use for this report.
    *NOTE* - You can add multiple sorting criteria that will be used in the order you add them to this list
  10. The report is now added to the reports list
  11. Use the arrows in the ORDER column and click [Save Order] to change the order of the reports in the list
  12. Click the red X icon to delete a report.
  13. Click the DUPLICATE icon to duplicate any report and then make changes as necessary.
  14. Click the VIEW REPORT icon to see any report.
  15. Click on the name of the report to make changes.  Use the grey top menu for EDIT REPORT, COLUMNS or GROUPINGS to change report settings.  Click the save on any of those pages before leaving that page.
  16. Click REPORTS to go back to the report list or click VIEW REPORT to see the report

 
31.
Importing statistics report

Click here for a video on this topic.

  1. Click STATISTICS in the grey top menu
  2. Click the [Import Reports] button
  3. Select the season of the report you want to import and click [Next]
  4. Select the appropriate Governing Body and click [Next]
  5. Select the appropriate Team and click [Next]
  6. Select the report(s) you want and click [Next]
    *NOTE* - Use the CTRL key to select multiple reports
  7. The report(s) will not show in the list and can be edited using the links and icons

 

 
32.
Edit admin account info in a season

 

  1. Log into your account as an admin
  2. Click on MY ACCOUNT in the blue top menu
  3. Click on EDIT ACCOUNT
  4. Update necessary information and then click the [Save] button at the bottom of the page

    **NOTE** - Some account information is locked and can't be edited

 
33.
Add media contacts for season team

  1. Click the MEDIA link in the grey top menu
    *NOTE* - You may need to click on MORE to find the MEDIA link depending on the device you are on
  2. Use the [Add Contact] button to add an email address of someone you would like
    to have your results sent to
  3. Enter the email address and click the [Add] button
  4. To edit a media contact you can click on the email address, make the change and then click [Save]
  5. To delete a media contact you can click on the red X next to the contact you wish to remove.
    Type 'delete' and then click the 'OK' button.
34.
Print roster documents

  1. Log in with your username and password
  2. Find and click on the team you would like to print the document for.
  3. Click on the 'Roster' link in the grey menu
  4. Click the [Print Document] button
  5. Select the document you wish to print and then click [Preview]
  6. Select the wrestlers you wish to print this document for and then click [Preview]
  7. Click the print icon to print your documents
35.
Print assessment documents
  1. Log in with your username and password.
  2. Find and click on the team you want to print assessment documents for.
  3. Click on the 'Alpha Master' link in the grey menu.
  4. Click the [Print Document] button.
  5. Select the document you wish to print and then click [Preview].
  6. Select the wrestlers you wish to print this document for and then click [Preview].
  7. Print your documents through your browser.

 
36.
Update Selected Records

Click here for a video on this topic that should be helpful.

The [Update Selected Records] button on your roster page will pull match data from any matches listed on a wrestler's 'Matches' page.  It is important to specify a level for the wrestler, event and matches.  If you don't have a wrestler marked with any level on the roster page then the record that updates will include all matches regardless of level.  If you have them marked as Varsity then the record will update using only matches marked as varsity.  The same is true for JV, Exhibition, etc.

Assigning a level to a wrestler

  1. Go to your roster page
  2. Click on a wrestler
  3. Select the appropriate level using the drop-down menu on the 'Level' section
  4. Click the [Save] button.

Assigning a level to an event

  1. Log into your schedule page
  2. Adjust the drop-down menu in the 'Level' column to indicate Varsity, Junior Varsity, etc.

Assigning a level to individual matches

  1. Log into your schedule page
  2. Click 'Matches' from the grey menu
  3. Select a wrestler from the drop-down menu
  4. Place a check mark next to matches you wish to change a level for
  5. Click the [Assign Level] button
  6. Select the level from the drop-down and then click the [Assign Level] button
37.
Access the Individual Season Records
  1. Click on the 'Matches' tab
  2. Click on [Print Matches]
  3. Select the wrestlers you would like to print Hint: Hold down 'Ctrl' to select more than one.
  4. Specify any criteria and set 'Individual Season Record' to Yes
  5. Click [Submit]
38.
Print OPC receipt

Click here for a video that should be helpful.

You can go to your team's page and click on 'Weight Management' in the grey menu. There is a link on that page to print a receipt.

Thanks.
39.
Stats Program Receipt

You can go to your team's page and click on STATISTICS in the grey top menu.  There is a link on the Statistics page to print a receipt.

  1. Go to the team page.
  2. Click the Statistics tab.
  3. Click the Print Receipt link.


Thanks