General Team Admin Instructions


General Team Admin Instructions
1.	Season login Click here for a video on this topic. Go to http://www.trackwrestling.com/seasons Select your season and click the blue [Login] button Enter your username/password and click the > button or hit the 'Enter' key on your keyboard Update your account information if prompted
2.	Edit admin account info in a season Log into your account as an admin Click on MY ACCOUNT in the blue top menu Click on EDIT ACCOUNT Update necessary information and then click the [Save] button at the bottom of the page NOTE - Some account information is locked and can't be edited
3.	Add wrestlers to roster To import your roster from a previous season: Click here to watch a video on importing a roster: Click on the 'Roster' link in the grey top menu Click on the [Import Roster] button Select the season and team you wish to import from and then click the [Next] button Place a checkmark in the box next to any wrestlers you wish to import and then click the [Import] button The imported wrestlers will then appear on your roster To edit a wrestler's information you can click on the name of the wrestler To add team members manually: Click here to watch a video on adding roster members: Click on the 'Roster' link in the grey top menu Click on the [Add Wrestler] button Fill out the form with information about the wrestler you are adding Click the [Add] button The added wrestler will then appear on your roster To edit a wrestler's information you can click on the name of the wrestler NOTE: The first wrestler listed in a weight class is assumed to be the starter. You can use the 'Order' column to move wrestlers around and then use the [Save Order] button to save it.
4.	Edit wrestlers on roster Click the ROSTER link in the grey top menu from your team page to see your roster To edit a wrestler's information you can click on the blue name of the wrestler Make changes on the 'Edit Wrestler' page and select [Save Wrestler] NOTE 1 - Some information can't be changed because of ties to the weight management system. NOTE 2 - The first wrestler listed in a weight class is assumed to be the starter. You can use the 'Order' column to move wrestlers around and then use the [Save Order] button to save it.
5.	Link to Trackwrestling Profile Login using your season team login. Click 'Roster' to view your teams roster. Use the 'Link' icon in the TW Profile column to link each wrestler to their TW Profile. NOTE: Be sure to enter the correct DOB for the wrestler to ensure the system can match the wresler to results from other events which may be used for seeding purposes, etc. Please note that linking wrestlers to profiles is a requirement beginning with the 2023-24 season. You will not be able to access other features of your account until all the wrestlers are linked.
6.	Add/edit user to season team Click on USERS in the grey top menu Click ADMINS in the grey menu Click the [Add User] button Fill out the form that pops up and then click the [Add] button The admin will be added to the admin list To edit user permissions just toggle the Y or N flags in the Active, OPC or Stats columns. If you have permission to make these edits you will see them as blue links. If you do not have permission to change them they will be black and you won't be able to click them.
7.	Assign assessor to a team (PA and MO high school) NOTE - Only high school team admins in Pennsylvania and Missouri can assign assessors to their team. If you are a PA or MO high school assessor and don't see a team, you will need to contact the team admin for that team and have them assign you. Click 'Users' from the grey top menu Click 'Assessors' from the grey top menu Click the [Assign Assessors] button Select the assessor you wish to add from the drop-down menu and then click the [Add] button.
8.	Editing Team Info Click on the EDIT TEAM link in the grey top menu Click on the fields to type changes or select from the drop-downs in areas you wish to change Click the [Save] button NOTE - Some information can't be changed because of ties to the weight management system.
9.	Add media contacts for season team Click the MEDIA link in the grey top menu *NOTE* - You may need to click on MORE to find the MEDIA link depending on the device you are on Use the [Add Contact] button to add an email address of someone you would like to have your results sent to Enter the email address and click the [Add] button To edit a media contact you can click on the email address, make the change and then click [Save] To delete a media contact you can click on the red X next to the contact you wish to remove. Type 'delete' and then click the 'OK' button.
10.	Enter practice transactions Click here for a video on this topic. NOTE - Some of the steps in this process may vary slightly. Log in with your username and password If you are an Assessor: click on the team you want to enter practice assessments for. If you are a team admin: click Weight Management in the grey menu. If there is a practice transaction listed click on it and skip to step 5. Otherwise, click the [Add Transaction] button. Enter values for all the fields and be sure to select 'Practice' for the field 'Transaction Mode'. Click the [Add] button to be taken to the practice transaction. Click the [Add Assessment] button Select either a male or female test wrestler, check/edit the assessment date and answer the 'Passed Hydration' question or enter the 'Specific Gravity' value. Click the [Next] button. Select a measurement type if prompted and click [Next]. Enter the measurement data and click the [Next] button. The data required on this page will vary from state to state. Review the assessment results. The results displayed will vary from state to state. Click [Previous] to modify any measurements or click the [Done] button to finish. NOTE - Practice assessments are not saved so they will not appear in the list. Click the [Add Assessment] button again to enter another practice assessment to this transaction or click 'Transactions' link to see all transactions.
11.	Enter assessments and/or appeals Click here for a video on this topic. NOTE 1 - Some of the steps in this process will vary slightly. NOTE 2 - If you are adding an appeal the process will be the same. The system will detect and identify the assessment as an appeal. Log in with your username and password If you are an assessor: click on the team you want to enter assessments for. If you are a coach: click 'Weight Management' in the grey menu. If you are adding to an existing transaction click on it and skip to step 5. Otherwise, click the [Add Transaction] button to create a new transaction. Select your name from the assessors' list, enter the hydration tester if prompted, and select 'Live' for the transaction mode. Click the [Add] button to be taken to the transaction. Click the [Add Assessment] button Select the wrestler from the drop down menu. If the wrestler is not in the list and there is a [New] button available next to the drop box, then use the [New] button to add or import them to the roster. Otherwise, wrestlers will need to be added from the 'Roster' page. Check/edit the assessment date and answer the 'Passed Hydration' question or enter the 'Specific Gravity' value. Click the [Next] button. Select a measurement type if prompted and click [Next]. Enter the measurement data and click the [Next] button. The data required on this page may vary. Review the assessment results. The results displayed may vary. If you are entering assessments for another wrestler: Click the [Next Wrestler] button. If you are done adding assessments: Click the [Finish] button.
12.	View transactions as team admin Click here for a video on this topic. NOTE - Some of these steps may vary slightly. Login using your username and password. Click on WEIGHT MANAGEMENT in the grey top menu Click a blue link for a transaction to view any transaction and the assessments it contains
13.	Edit assessments Click here for a video on this topic. If you are going back to an existing transaction click My Account => My Transactions to see current transactions. Click on a transaction to view assessments. Click the wrestler assessment you would like edit. Some states do not allow assessments to be altered once the transaction has been committed Once changes have been made, click [Save] and then [Recalc] if necessary.
14.	Approve, deny, report errors on assessments Click here for a video on this topic. NOTE - Some of these steps may vary slightly. You may receive an email when the assessments are ready to review, and if you click the link in that email to review the assessments you will be taken to step 4. If you are an assessor: click 'My Account' => 'My Teams' and then click on the team you are entering assessments for. Use the [Search] button to quickly find a team. If you are a team admin: click 'Weight Management' in the grey top menu Click the transaction you are approving assessments for. You can review the weight loss plan by clicking the scale icon next to the wrestler's name. This may be locked for some users. To update the status one assessment at a time: Click the pending status icon that looks like a clock. Select the correct status and complete the steps that follow. To update the status for multiple assessments at once: If available, place a check next to the assessments you wish to update and click the [Approve Selected] or [Deny Selected] button. Complete the steps that follow. Sometimes, a typo is made when entering assessment data. If you need to request an edit to an assessment, please complete the change request form linked below. Your documentation will be sent to your state office for review. This form is NOT for the following situations: physician's clearance (please contact your assessor if a wrestler needs physician's clearance due to low body fat) transferring a wrestler to a new school (transfers require state governing body approval) editing a wrestler's gender editing a typo in a wrestler name assessment appeals (please contact your state office for specific appeal procedures) Please click here to submit a help ticket if you need assistance editing a wrestler's name or gender. Please click here to submit a season change form request to edit an assessment in the high school season. Please make one submission per team (i.e. do not submit 30 individual forms if the whole team failed due to late entry).
15.	View weight loss plan Click here for a video on this topic. Click on 'Roster' or 'Alpha Master' in the grey top menu Click on the scale icon next to the wrestler's name The weight loss plan will open a new window
16.	Setting up Weight Loss Plan Access for Athletes Click here for a video that may be helpful. 1. Make sure that all of your wrestlers are added to your roster and complete your Weight Assessments. 2. Click on the chain link icon to the right of the wrestlers name and link them to the correct TW profiles. (Wrestlers must have a myTrack in order for them to view their WLP.) 3. Click on WLP next to the wrestler's name. 4. Click Grant Access. WLP on your roster page should now be green and that wrestler will receive an email that will get them access to their WLP. 5. Do this for all of your wrestlers. Here is an article that your wrestlers can use to help them view their WLP.
17.	View Alpha Master Click here for a video on this topic. Click on 'Weight Management' in the grey top menu Click 'Alpha Master' from the grey top menu Use the [Search] button to search the Alpha Master list Use the print icon in the grey bar to preview and print the Alpha Master
18.	Print roster documents Log in with your username and password Find and click on the team you would like to print the document for. Click on the 'Roster' link in the grey menu Click the [Print Document] button Select the document you wish to print and then click [Preview] Select the wrestlers you wish to print this document for and then click [Preview] Click the print icon to print your documents
19.	Add event to season team schedule To add a dual meet: Click here to watch a video on adding a dual meet: Click the 'Schedule' link in the grey top menu Click the [Add Event] button Select 'Single Dual Meet' as the event type, choose the competition level, and then click [Next] Fill out the information on the Add Event page and then click [Next] Select the opponent from the list or use the 'New Team' to add a new team if it is not already listed and then click [Next] Click on the blue link for a dual and then click 'Edit Dual' if changes are necessary Use the drop-down menu in the 'Level' column to change the level of competition Click the icon in the 'Live' column if you are going to score the dual live and would like the dashboard available for viewers to watch *NOTE 1* - If the dual is a typical varsity-type event with one bout per weight class you should select 'Create one match per weight' for 'Match Creation'. *NOTE 2* - If the event is a JV or exhibition dual and you are adding matches by pairing wrestlers up you should select 'Create matches as needed' for 'Match Creation'. This will allow you to skip weight classes, have multiple bouts per weight class, and will not require you to have exactly one bout per weight class. To add an individual tournament or individual matches: Click here to watch a video on adding an individual tournament or matches: Click the 'Schedule' link in the grey top menu Click the [Add Event] button Select 'Individual Tournament / Ind. Matches' as the event type, choose the competition level and then click [Next] Fill out the information on the Add Event page and then click [Next] Select the event from the list or use the 'New Event' to add this as a new event if it is not already listed and then click [Next] Click on the blue link for an event and then click 'Edit Event' if changes are necessary Use the drop-down menu in the 'Level' column to change the level of competition Click the icon in the 'Live' column if you are going to score the matches live and would like the dashboard available for viewers to watch. This is not necessary if the event is running on Trackwrestling and the host is using electronic bouts. To add a multi-dual or dual tournament: Click here to watch a video on adding a multi-dual or dual tournament: Click the 'Schedule' link in the grey top menu Click the [Add Event] button Select 'Dual Tournament / Multi Dual' as the event type, choose the competition level and then click [Next] Fill out the information on the Add Event page and then click [Next] Select the event from the list or use the 'New Event' to add this as a new event if it is not already listed and then click [Next] Click on the blue link for this event and then click 'Edit Event' if changes are necessary. To add participating teams just click on the blue link for this event and then click 'Teams'. Use the [Add Team] button, enter the team name, select the state and click [Next]. Select the correct team from the list or add a new team and then click [Next] To add each of the duals to the event just click on the blue link for this event and then click 'Duals'. Click the [Add Dual] button, fill out the form and then click [Next]. Use the drop-down menu in the 'Levels' column to change the level of competition for the entire event or click on a dual to adjust the level for each dual individually. Click the icon in the 'Live' column if you are going to score the dual live and would like the dashboard available for viewers to watch.
20.	Remove event You can use the red trash can icon next to an event to remove it from your schedule. Results and stats from removed events will not be used in records or stats reports. To restore a trashed event you can use the [Filter] button to search for only 'Trashed' status events. Click the blue arrow/restore icon next to an event to restore it back to your schedule.
21.	Restore hidden event To restore a hidden event click the [Filter] button from your schedule page and select 'Trashed' for the status. You will see any hidden events now and can restore them with the arrow icon next to them. If you hover over the arrow icon you will see a bubble pop up with 'restore' in it. If this does not take care of this please let us know. Thanks
22.	Create weigh in form NOTE - Some of the steps in this process will vary slightly. Click here for a video on this topic. Click on the event you wish to create a weigh-in form for and then click 'Weigh-Ins' OR click the blue scale icon next to an event. Click the [Add Weigh In] button Select the wrestlers, verify or edit the date, add weight allowance if necessary, and then click [Add] Note - hold the CTRL or SHIFT button to select multiple wrestlers Use the drop-downs in the 'Weight' column to change the weight class if necessary and click [Save Form] Click the [Print] button to print the weigh-in form to take to the weigh-in Note** - You can use CTRL + P to open a print dialogue
23.	Enter weights and commit weigh in form Click here for a video on this topic. Click on the event you wish to enter weights for Click 'Weigh-ins' in the top menu Enter weights in the column under the event date header. You can place a check in the box in the DNP column if a wrestler did not weigh in. Also note there maybe other columns indicating eligible wrestling weight, eligible wrestling weight class, and/or other information. Use the [Save Form] button if you have to leave the page prior to committing the form Click the [Commit] button to verify that all data is correct. You will no longer be able to edit the form after committing it. Click the [Print] button to print the weigh-in form Note - You can use CTRL + P to open a print dialogue
24.	View another team`s weigh-ins NOTE - This feature is not available in all states. Click on 'Teams' in the season menu Click [Search] to find a team Click on the 'Roster' tab Click the [View Weigh-Ins] button Select a wrestler that you would like to view weigh-ins for
25.	Upload tournament roster for TW event Click the SCHEDULE link from the grey top menu Click on the envelope next to the event you wish to upload your roster to NOTE - A new window will open and you will now be logged into the event Click the blue 'here' link to import your roster from TrackWrestling's dual program Use the check boxes to select the wrestlers to import and adjust the weight class or record if necessary NOTE - Click the top check box to select all wrestlers Use the drag-down to indicate if you want to include your media contacts Select [Next] Select [Finish] to finalize Your roster is now entered in the event. Use the Team Members page to make any changes
26.	Enter results only Click here for a video on this topic. *NOTE 1* - You can use these instructions whether you are entering results while online from a computer or mobile device. The Trackwrestling site recognizes what device you are on and will size accordingly. NOTE 2 - The process for entering results will be the same whether you are entering them as the matches take place or after the matches are done. Click on the event you want to score on your schedule page Select a starting weight for dual meets by using the drop-down menu for 'Starting Weight' Click on the weight class if scoring a dual meet. If you are scoring an individual tournament click the [Add Match] button to add a match. Verify the participants or use the drop-downs to select a new wrestler and other match information Select the winner and win type from the drop-down menu. Enter the match score or fall/tech fall time. Edit match end time if needed and then click [Save].
27.	Enter results or stats after match is done Click here for a video on this topic. Note - The process for entering results and stats will be the same whether you are entering them as the matches take place or after the matches are done. You can go to your schedule page and click on the event you want to enter for. Just click on the weight class of the match you want to enter results for if you are only entering results. Or, click on 'Live Entry' and score your matches as you would do so live if you want to enter statistics as well.
28.	Online entry from computer or mobile device *NOTE* - You can use these instructions whether you are entering results while online from a computer or mobile device. The Trackwrestling site recognizes what device you are on and will size accordingly. Click here for a video on this topic. Click on the event you want to score on your schedule page Click on the LIVE ENTRY link in the grey top menu Select a starting weight for dual meets by using the drop-down menu for 'Starting Weight' Click on the weight class if scoring a dual meet. If you are scoring an individual tournament click the [Add Match] button to add a match. Verify the participants or use the drop-downs to select a new wrestler and other match information Click the [Save and Continue] button Use the buttons in the Live Scorebook to enter match details Click 'Result' in the left menu whenever a match is complete regardless of the win type Edit match details if needed and click [Save Result] *NOTE* - Click here for an FAQ on how to score using the Matside Controller.
29.	Offline results entry from computer or mobile device *NOTE* - You can use these instructions whether you are entering results while offline from a computer or mobile device. The Trackwrestling site recognizes what device you are on and will size accordingly. You will first need to download the event you want to score while you are online Log into your season and click SCHEDULE in the grey top menu Click on the event you want to download Click the OFFLINE ENTRY link at the top of the page Click 'OK' when prompted about transferring to the offline controller Adjust your style, and touchscreen preference and set the display format to 'Normal' Select the [Save] button Bookmark this page so you can easily find the offline controller in the future (See below) Click on 'Events' Click on the [Download Event] button Click 'OK' when prompted about transferring to the online controller Select the [Download Event] button Select your season Type your team name, select your state, and click [Search] Select your team from the list Select the event you want to download Your event is now downloaded and ready for you to score offline To create an Offline Controller bookmark In Chrome: Hold the 'shift' key and click the controller version to open in a new tab/window. Click the star in the URL box to create the bookmark. In Firefox: Click CTRL+D to create a bookmark from the controller settings page. In Internet Explorer: Click CTRL+D to create a bookmark from the controller settings page. To enter results while offline Go to your bookmarks and open the most recent offline controller Select 'Events' Choose the event you want to score from the list Score the matches just as you would using any other device Select 'Result' to enter the final results when a match is done Related videos: Offline Results Entry From Computer and Synching Offline Mobile Results Entry and Synching
30.	Syncing offline results from computer or mobile device *NOTE* - You can use these instructions whether you are syncing results from a computer or mobile device. The Trackwrestling site recognizes what device you are on and will size accordingly. Go to your most recent 'Offline Controller' bookmark Select 'Events' Choose the event you want to synch by clicking the blue link Select [Synch Dual] Click 'OK' when you see the prompt to transfer to the online controller Choose the event you want to synch by clicking the blue link Select [Synch Dual] Select your season, enter your username and password, and select [Login] Select the correct event Select [Continue] Select [Upload Selected] Select 'OK' when you see the prompt verifying the matches have been uploaded successfully The results are now on the live site Related videos: Offline Results Entry From Computer and Synching Offline Mobile Results Entry and Synching
31.	Buy stats program Click Here for a video on this topic. To purchase the Statistics Program you can log into your team's page and click on the STATISTICS link in the grey top menu. Click the [Purchase] button on the page that opens to sign up. Fill out and/or verify the information on the page that opens and then click the [Pay with Credit Card] button to purchase the statistics program.

Click here for a video on this topic.